Asian Coalition of Tallahassee

Founded 2004

Attention Food Vendors!

Food vendors are required to send a copy of their current insurance to Aurora Hansen, Event Director, 921 Maplewood Avenue, Tallahassee, FL 32303.
If we do not receive a copy of your current insurance, the application will not be processed.

Please download these documents for your reference
- Florida Department of Business and Professional Regulation (Check list for 1-3 day temporary events)
- Temporary Food Service Events (READ THIS PLEASE)



Event Rules

  1. Applications are due by SEPTEMBER 18, 2017. No refunds will be made after this date.
  2. Space assigned may not be changed.
  3. No roving vendors will be allowed. All space sizes, placement and allotments are final.
  4. Activities available for sponsorship may be negotiated with the Executive Committee.
  5. All vendors will adhere to the guidelines for temporary services and stated in each entry form.
  6. All event participants will adhere to the Asian Coalition and City of Tallahassee guidelines as they apply.
  7. Additional guidelines will be provided as needed. No power will be provided. Vendors must be self-contained.
  8. All sales tax reporting, licenses and permits are the responsibility of the vendor.
  9. All activities, presentations, and other proposals will be submitted for review and approval by the Asian Coalition of Tallahassee and the City of Tallahassee’s Parks
           and Recreation Department.
  10. Agencies, groups or members are prohibited from planning or implementing a program without the  approval of the Asian Coalition of Tallahassee. Everyone who
            participates must have the proper permits.
  11. If a person with a disability requires an accommodation to participate requests must be made 72 hours prior to the event.
  12. If you use a tent or tarp, it must be fire-resistant and have an attached manufacturer’s tag.
  13. Closure of booths will be at 5:00 p.m. and must be completed no later than 6 p.m.
  14. In case of a major threat or disaster, vendors will be asked to abandon their booths and proceed to a designated  safe area.
  15. In case of inclement weather, the event will be cancelled.

Inspections To Ensure Compliance
City Police, Fire, Public Works, Parks and Recreation, Safety and the State Department of Health shall conduct scheduled and/or unscheduled inspections prior to and/or during the event to monitor and ensure that the applicant and all associated participants have complied with requirements for permit approval.

Food and Beverage Vending
Only authorized licensed food vendors shall be permitted to operate on City property or facilities during a special event or a City sponsored Event. The following are the guidelines for food and beverage vendors please read and understand these guidelines. Failure to meet state and local permitting will result in the termination of your permit.

The applicant is responsible for all vendors having (in hand) all required occupational licenses and  permits and insurance for commercial vendors.

  1. Vendors are responsible for complying with all sales tax requirements: The City assumes no  responsibility in this regard.
  2. Electricity and water needs for vendors must be pre-approved by the City prior to vendor mail out. A fee will be  assessed for the use of water and electric.
           The vendor must be self-contained at facilities where water and electric  are not available.
  3. All food vendors must have a 40BC fire extinguisher with a current state tag showing and a First Aid kit in their booth at  all times.
  4. Generators are prohibited, unless approved by the Fire Marshall. Restrictions apply for fueling procedures.
  5. All food vendors must have a covering over their preparation and cooking areas.
  6. All vendors and event planners must adhere to the Health Department guidelines.
  7. Vendors have a designated time frame in which to set up and tear down their site. A fee of $100 for  every half hour (30 minutes) will be charged to any vendor still on
          site after the designated time.
  8. The applicant will be responsible for site clean-up during and after the event. This includes working with vendors and participants to keep trash picked up and in
           containers and to clean up spills and other accidents as they occur.
  9. Food vendors should have hand sanitizer on site.

By applying to be a food vendor I understand and agree to follow all rules and regulations as required by the Asian Coalition of Tallahassee, the City of Tallahassee, and all entities or groups related to Experience Asia.

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